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Everything You Need to Know About Renewal Screening Checks

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Renewal Screening Checks

While owning a rental property can be a lucrative endeavor, maintaining it successfully is more than just collecting rent checks each month. It requires careful management, ongoing maintenance, and a commitment to ensure responsible and reliable tenants occupy your property. 

One aspect of this management process is the renewal screening check, a crucial step when it comes time to renew a lease agreement. 


What Is a Renewal Screening Check?

A renewal screening check is a thorough evaluation process conducted by landlords or property managers when a tenant’s lease is set to expire. These checks assess the tenant’s suitability for lease renewal.

The screening involves reviewing various aspects of the tenant’s history, including their payment track record, lease compliance, property maintenance, criminal background, employment, rental history, eviction history, and creditworthiness. 

Renewal screening checks are essential for maintaining a high-quality tenant base, mitigating risks, and ensuring legal compliance. It helps landlords make informed decisions about whether to renew a lease or seek new tenants, ultimately safeguarding the landlord’s investment and property integrity.


How Renewal Screenings Benefit Landlords

There are several reasons why landlords should perform a tenant screening before they let their current tenants renew their leases, including:


Maintaining a Quality Tenant Base

One of the primary benefits of renewal screening checks for landlords is the ability to maintain a high-quality tenant base. When a lease is set to expire, you have an opportunity to evaluate your current tenant’s performance. 


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Have they paid rent consistently and on time? Have they adhered to the lease terms and maintained the property well? By conducting a renewal screening check, you can ensure that you continue to house responsible tenants who will treat your property with care.


Risk Mitigation

Renewal screenings also serve as an effective tool for risk mitigation. You can never be too cautious when it comes to safeguarding your property and your investment. 

Renewal screening checks allow you to identify any red flags that may have arisen during the current lease term. This could include late payments, lease violations, or other problematic behavior.

By catching these issues early, you can make informed decisions about whether to renew the lease or seek a new tenant.


Legal Compliance

Another critical aspect of renewal screening checks is ensuring legal compliance. It’s essential to stay in accordance with the landlord-tenant laws of your location.

Renewal screening checks help you maintain compliance by allowing you to apply consistent screening criteria to all tenants, regardless of whether they are renewing their lease or seeking a new one.

Cost Savings

Conducting renewal screening checks can also result in cost savings for landlords. By identifying problematic tenants early in the renewal process, you can avoid costly eviction proceedings, property damage, or potential unpaid rent from a risky tenant.


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Peace of Mind

After screening successfully, knowing that your property is occupied by responsible, reliable tenants can relieve some of the stress and uncertainty that can come with property management. You can focus on other aspects of your investment with the confidence that your rental property is in good hands.


What to Screen For

Here are the things that you should screen for during the renewal screening process:

  • Lease Compliance: Evaluate whether the tenant has adhered to the terms of the lease agreement. Have there been any violations, such as unauthorized pets, smoking, or unapproved roommates? 
  • Criminal Background Check: Conducting a criminal background check is a standard screening practice for both new and renewing tenants. While minor offenses may not be a cause for concern, serious criminal activity or a history of violence should be carefully considered.
  • Maintenance and Care of the Property: Assess how well the tenant has maintained and cared for the property. Look for signs of neglect or damage that go beyond normal wear and tear.
  • Employment and Income Verification: It’s important to check that your tenants have been maintaining their employment and income. It’s not wise to renew the lease of a tenant who cannot pay their rent.
  • Payment History: Review the tenant’s track record of rent payments over the current lease term. Consistently late or missed payments can be indicative of irresponsibility, making it a red flag for renewal.
  • Credit Report: Review the tenant’s credit report to assess their financial responsibility and creditworthiness. Look for outstanding debts, late payments, or any other financial red flags that may indicate a risk of non-payment.


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How to Conduct Smooth Renewal Screenings

Introducing renewal screenings doesn’t need to be difficult or intrusive. Here are some tips for making it a smooth process :

  • Communicate Early: Inform tenants well in advance about the upcoming renewal screening. This gives them time to prepare any necessary documents or address any concerns. 
  • Include this in the Lease Agreement: Make sure to add a provision about the requirement for renewal screening checks in your lease agreement so that tenants are aware of the process from the beginning.
  • Respect Privacy: Be transparent about the information you will be reviewing and ensure that you are complying with privacy laws.
  • Comply with the Fair Housing Act: Make sure to comply with Fair Housing and provide equal treatment for all tenants and prevent discrimination based on race, color, religion, sex, national origin, disability, or familial status.


How Can Property Managers Help You With Renewal Screenings?

Property managers can be invaluable allies when it comes to renewal screenings. Hiring one comes with many benefits that will make managing your property much easier.

  • Expertise: Property managers are well-versed in the legal and regulatory aspects of tenant screening, ensuring that your renewals are conducted in compliance with local laws.
  • Time Savings: Property managers handle the entire renewal screening process, saving you time and effort.
  • Communication: They can effectively communicate with tenants, addressing any questions or concerns they may have about the renewal screening.
  • Assessment: Property managers provide an objective assessment of each tenant’s suitability for renewal, based on their experience and expertise.
  • Documentation: They maintain detailed records of the screening process, which can be crucial in case any disputes arise in the future.


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Renewal screening checks are a vital tool for landlords to maintain a high-quality tenant base and protect their interests. By carefully screening for various factors such as mentioned above, landlords can make informed decisions about whether to renew a lease or seek new tenants.

By enlisting the assistance of a reputable property manager, landlords can streamline the process and ensure a positive and profitable rental experience. If you need help with renewal screening checks, or any other property management needs, McCaw Property Management is happy to assist you!